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What to send when you ask for a hose quote

Most quote requests come back with a question rather than a price, and it is nearly always the same handful of missing details. Here is what to include so the first reply is a number.

Sunil Patel·Head of Sales··3 min read

A hose quote is a simple thing to price and a surprisingly easy thing to under-specify. The difference between a same-day answer and three days of email is usually one line of missing information — and it is the same line most of the time.

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The five items.

What each one settles
ItemWhat it settlesIf you omit it
Bore and gradeWhich hose, and whether it suits the pressureWe have to ask, or guess and be wrong
Overall length, face to faceThe dimension the machine imposesCut length cannot be derived
End types, both endsWhich fittings, and therefore the ferrulesNothing can be quoted at all
Elbow angle and orientationWhether the assembly will routeIt gets built straight and comes back
QuantityPricing, and whether to batch the buildPriced as one-off
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If you have the old hose, send photographs instead.

A failed assembly carries most of its own specification. Three photographs replace nearly the whole list above: one along the layline, one of each fitting end. Add the overall length measured with the hose lying straight and relaxed, and that is a complete request.

What each photograph gives us
PhotographWhat we read from it
Along the laylineGrade, size, standard, often the pressure rating
Each fitting end, square onThread family, seat type, gender
The hose lying straight, next to a tapeOverall length and elbow orientation together
The routing on the machine, before removalWhy it failed — which changes what we recommend

What information does a hydraulic hose supplier need to quote?

Bore and grade, overall length from sealing face to sealing face, the fitting type at each end, the angle between the ends if either is an elbow, and the quantity. If you have the old hose, photographs of the layline and both fitting ends plus the measured length replace nearly all of it.

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Things worth adding when they apply.

Not always needed, occasionally decisive
DetailWhen it matters
Working pressureAlways worth stating — it confirms the grade rather than copying what was there
Fluid and temperatureAnything other than mineral oil, or anything running hot
Machine and circuitLets us sanity-check the specification against the duty
Test certificate requiredLifting equipment, access equipment, anything with an inspection regime
This position has failed beforeChanges what we recommend — a repeat is a routing problem

Hydraulic hose by grade

Assemblies built same day for stocked grades.

Hose fittings by thread type

Every family, with dimension tables.

Common questions

Can I just send the old hose?

Yes, and it is the most reliable option. Send it lying straight rather than coiled tight if you can, and tell us which machine it came off.

I do not know the grade. Is that a problem?

No, provided we can see the layline or the cut end. Failing both, tell us the working pressure and the bore and we will specify rather than match.

How do I describe a fitting I cannot identify?

Photograph the end face square on and measure the thread diameter and pitch. The seat is what a photograph settles, and the seat is what distinguishes families that share a thread.

Do you quote for quantities, or only one-offs?

Both. Tell us the quantity up front — batching a build changes the price and the lead time.

Figures verified · Based on what our own quotations desk has to ask for when it is missing.

Parts for this job

Send it however you have it.

A list, a photograph, or the old hose in a bag. If something is missing we will tell you exactly what — but most requests with photographs get priced first time.

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